The YW of Kitchener-Waterloo is committed to protecting the privacy of the personal information of its employees, volunteers, members, clients, donors and other stakeholders. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires us to be transparent and accountable in how we treat the information that you choose to share with us.
During the course of our various programs and activities, we gather and use personal information. Anyone from whom we collect such information can expect that it will be carefully protected. Our privacy practices are designed to achieve this and to meet all legislative requirements with respect to privacy. Towards this end, our privacy practices are based on the 10 Privacy Principles in the Federal Personal Information Protection and Electronic Documents Act, (PIPEDA), as follows:
Defining personal information
Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual.
Within Privacy legislation, the following is not considered personal information: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories. Where an individual uses his or her home contact information as business contact information as well, we consider that the contact information provided is business contact information, and is not therefore subject to protection as personal information.
As stated, our practices are based on the 10 Privacy Principles outlined above. Personal information gathered by our association is kept in confidence. Our staff are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We routinely offer individuals we deal with the opportunity to opt not to have their information shared for purposes beyond those for which it was explicitly collected. Our Electronic Systems are set up using password protocols and encryption software to protect personal and other information which is retained and/or used online.
Further information on privacy and your rights in regard to your personal information may be found on the website of the Privacy Commissioner of Canada at www.privcom.gc.ca.